New Members Guide

This guide focuses primarily on the operational specialty qualifications to participate in Emergency Services missions and, thus, complements the material in the Great Start material referenced below concerning CAP Professional Development, etc. The things you need to accomplish are listed more or less in the order in which it is recommend you complete them, but you can do most of them in whatever order you choose. See also Joining and Flying with TX-413

Familiarization with CAP e-Services

Sign-on to the National HQ e-Services web site. Request a password and ID (click on New first-time user link).

  • If you are having trouble refer to e-Services and Operations Qualifications manual (CAPP 271). Then contact the Personnel Officer for assistance.
  • Update your personal and contact information in Review/Edit My Member Info
  • Upload your picture (review the submissions guidelines first) for your ID card and CAPF 101 Operational Specialty Qualification Card.  Upload Photo link on the left side of eServices main page.

Level 1 Orientation, Introduction to Safety, Cadet Protection, Equal Opportunity, and OpSec

You will need to complete the mini-courses of Level I Orientation, Cadet Protection Training (CPPT), Equal Opportunity (EO), Intro to CAP Safety, and Operational Security (OpSec). Go to CAP University to view all available courses. Or go directly to LEVEL ONE to complete these courses online. You will need to complete all five sections, Orientation, Introduction to Safety, Cadet Protection, Equal Opportunity, and Foundations listed toward the bottom of the page.  Plus Operational Security which you will take the first time you sign in to eServices.  You cannot do much more than participate in squadron meetings until you complete Level I. You should also look at the Great Start material and review it with your assigned mentor. If you don’t have a mentor assigned, ask the Personnel Officer to assign you one.

By completing Level I you earn the Membership Ribbon.

Customs and Courtesies

Your decision to join Civil Air Patrol (CAP) reflects a dedication and commitment to support this charitable, benevolent, nonprofit corporation. As a member of an Auxiliary of the United States Air Force, you are expected to follow the traditions, standards, customs and courtesies agreed to and accepted by the Air Force and the Civil Air Patrol. These apply to all of us and reflect our pride and professionalism as members of the Civil Air Patrol. You will be required to attend a short class to provide you with the minimums on uniform types, uniform wear, wearing of awards, saluting, and reporting to a senior officer.

Pick a job to do

Please review the job descriptions in the Great Start guide as well as the Speciality Track guides. Talk to the Professional Development Officer about duty assignments you would be interested in. We normally start you out assisting someone already performing that function, if possible, to mentor you. Don’t worry, you won’t be stuck doing that assignment for your entire CAP career — we like to move people around periodically.

Get in Uniform

Get an appropriate CAP Uniform. The regular Senior Member duty uniform for attending unit meetings at Nighthawk Squadron is the blue CAP golf/polo shirt and gray slacks or tactical pants. Vanguard Civil Air Patrol Store is the source for the golf /polo shirt. To start, get the less expensive blue golf shirt with screened CAP seal as you don’t have an aeronautical rating yet to have embroidered on the Polo Short.

  • Blue Golf Shirt/Polo Shirt (Vanguard) Blue Golf Shirt w/Screened CAP Seal -or- CAP Blue Polo Short with embroidered CAP Seal -or- Personalized CAP Blue Polo Short with embroidered CAP Seal (enter full name and aero rating in order comments)
  • Medium Gray Slacks (not denim) or gray (charcoal) tactical pants
  • Black shoes/black socks
  • Black Belt

Apply for CAP Driver Permit

In order to operate a CAP corporate vehicle you need to have a CAPF 75 CAP Driver Permit issued to you. This allows you to drive one of the CAP owned vans or 4WD vehicles to transport cadets or on missions. Provide a copy of your driver’s license, driver record and CAWG Form 75e to our Transportation Officer.

  1. Copy both the front and back of your Drivers License.
  2. Obtain a copy of your driving record for the past three years.
    1. On-Line at https://www.texasonline.state.tx.us/tolapp/txldrcdr/TXDPSLicenseeManager
    2. At your local DPS office
    3. Some insurance companies will give you a copy for free if you ask.
  3. Go to eServices, My Operations Qualifications, and in the left column click on Driver’s License.  Click on the boxes and uploaded the copies of your state driver’s license and driving record.

Obtain General Emergency Services rating

The pre-requisites for obtaining the General Emergency Services Rating (GES) are that you complete CAP Test 116, the FEMA IS-100 online course and have completed Level I training.

  • Download and review CAPR 60-3 “CAP Emergency Services Training and Operational Missions”.
  • Review National HQ CAP General ES material.
  • Take CAP Test 116 General ES Questionnaire Part 1 – June 2004 – (25 Questions) by selecting the course on the pull down menu
  • Take FEMA IS-100.b Introduction to Incident Command System, IS-100. Enter your completion of this online course using eServices->My Operations Qualifications->Single Person by clicking the check box to the left of IS100 – IS-100, entering the date of the exam and clicking submit at the bottom of the page. Upload the scanned copy of the IS-100 using eServices->My Operations Qualifications->101 Card->View/Upload Documents->Emergency Services Tab and select IS100

Print your CAPF 101 Operational Specialty Qualification Card

  • Print your Emergency Services Card: login to eServices > Utilities > My Operations Qualifications > Emergency Services > 101 Card > Print 101 Card, and bring this with you to all training and missions.

Start your Mission Scanner (all aircrew and pilots) and CAP Pilot rating (for pilots)

  • Click Here for more information.

Obtain Mission Scanner Emergency Services rating

Prerequisite: General Emergency Services (GES) Rating.

  • Study. Click on Aircrew and Flightline Materials at the NESA Aircrew Emergency Services Curriculumweb pages and read/review:
    1. Scanner Training slides
    2. Aircrew & Flightline Personnel Task Guides
    3. Mission Aircrew Reference Text(MART)
    4. Flight Guide
  • Scan the remaining links to other useful documents you may want to print and include in your kneeboard.
  • Nighthawk Squadron conducts a Mission Aircrew School periodically throughout the year or as needed.

Online Course. Some of the classroom requirements can be completed with an online course. California Wing has several online courses that satisfy the Nighthawk Squadron requirements for completion of many of the tasks associated with certain ES Qualifications and you can access them on the CAWG Emergency Services Training web page. Review the Scanner Training -Home Study Course pt 1 and pt 2. There is an online exam for CAWG Scanner, so take that, scan, and upload your test certificate and let the Squadron Emergency Services Officer (ESO) or Commander know you completed it so they can provide you with an SET CAP ID number. This online course satisfies the following tasks:

  • O-2019 Demonstrate Proper Number and Character Pronunciation
  • O-2020 Use Prowords and Code Words
  • O-2021 Interpret Emergency Signals and Demonstrate Air/Ground Team Coordination
  • O-2024 Demonstrate Use of Sectional Charts
  • P-2014 Discuss CAP Liability Coverage and Mishap Reporting
  • P-2016 Identify and Discuss major Aircraft Controls
  • P-2021 Discuss how Atmospheric and Lighting Conditions Affect Scanning Effectiveness
  • P-2022 Identify Visual Clues and Wreckage Patterns
  • P-2023 Discuss how Reduced Visibility and Turbulence Affect Search Operations
  • P-2024 Discuss Strategies to Combat High Altitude Effects
  • Enter completed tasks into eServices. Once you have passed your MS test, you need to enter the completed tasks above into eServices. Login to e-Services, and click on the following successive links > My Operations Qualifications > Emergency Services > SQTR Entry/Worksheet > Achievement = Mission Scanner. Enter your CAP ID, the date you successfully completed the online exam for each of the tasks listed above, the SET number provided to you by the ESO or Commander, and TX-MISC as the Mission Number.
  • Complete the current CAPT 117 Emergency Services Continuing Education Examination. CAPT 117 is conducted in three parts: one for aircrew members and flight line personnel; one for ground and urban direction finding teams; and one for mission base staff. Complete the aircrew exam.
  • Complete the Introductory Communications Users Training (ICUT) in the Learning Management System module on the left side of your eServices page.
  • Complete the FEMA IS-700.a online course (if you haven’t already done so). Take FEMA IS-700.a National Incident Management System (NIMS), An Introduction. Enter your completion of this online course using eServices->My Operations Qualifications->Single Person by clicking the check box to the left of IS700, entering the date of the exam and clicking submit at the bottom of the page. Upload the scanned copy of the IS-700.a using eServices->My Operations Qualifications->101 Card->View/Upload Documents->Emergency Services Tab and select IS700.
  • Complete the FEMA IS-800.a online course (if you haven’t already done so). Take FEMA IS-800 National Incident Management System (NIMS), An Introduction. Enter your completion of this online course using eServices->My Operations Qualifications->Single Person by clicking the check box to the left of IS800, entering the date of the exam and clicking submit at the bottom of the page. Upload the scanned copy of the IS-800.a using eServices->My Operations Qualifications->101 Card->View/Upload Documents->Emergency Services Tab and select IS800.
  • Download and print the Mission Scanner Specialty Qualification Training Record (SQTR-MS). Login to e-Services , click on the following successive links > My Operations Qualifications > Emergency Services > SQTR Entry/Worksheet > Achievement = Mission Scanner -> Print SQTR Worksheet. Bring this with you to all training and missions to obtain task sign-offs. Important Note: You cannot act as a Scanner Trainee until you have completed all of the Pre-requisites and Familiarization and Preparatory training tasks on the SQTR-MS and the Commander has approved the “Commander approval” tasks for completion of both the “Prerequisite” and the “Familiarization and Preparatory” training sections of the SQTR.
  • Enter completed tasks into eServices. Once you have completed all of the Pre-requisites and the Familiarization and Preparatory tasks in the SQTR-MS you need to enter your completed tasks. Login to e-Services, click on the following successive links > My Operations Qualifications > Emergency Services > SQTR Entry/Worksheet > Achievement = Mission Scanner. Enter the trainers CAP ID, date of completion and mission number (if completed as part of an Air Force Mission). Then print out a new CAPF 101Operational Specialty Qualification Card with your trainee Mission Scanner rating listed on it (it will say *MS on the card).Participate in a minimum of two sorties (exercises, actual mission or even on proficiency flights) and record your participation on the SQTR. Request the Mission Pilot or Mission Observer sign you off on those advanced training tasks you demonstrated proficiency in. Once all Advanced training tasks are completed, go back into e-Services and fill them in online using the steps above (add the Mission Number).