Cadet Staff Duty Descriptions

Product Information

Cadet Staff Duty Descriptions

Cadet Line Staff Positions

Previous Line Staff Descriptions
Element Leader | Flight Sergeant | First Sergeant | Flight Commander

Cadet Support Staff Positions

Previous Support Staff Descriptions
Assistant Executive Officer | Personnel | Fundraising | Public Affairs | Supply and Logistics | Community Service | Information Technology | Assistant NCOIC

Cadet Staff Expected Conduct

  • Being on time for meetings (including staff meetings at 18:15)
  • Understanding of and adherence to the CAP core values
  • Upholding standards (uniform, grooming, etc)
  • Regular attendance of meetings and frequent participation in squadron activities
  • Sufficient communication up and down the chain – keeping accountability for tasks

Element Leader

  1. Pass on Information from the Flight Sergeant
    • Pass on the call downs via phone call to your element members and tell your element what the agenda is for the next meeting, what uniform to wear, and what to bring to the meeting, and ask them whether or not they are coming to the meeting. If a cadet is not coming to meeting you need to find out why. Also ask if they need a promotion board or drill test.
    • Pass on any information that your flight sergeant gives you to tell your element.
  2. Keep Your Flight Sergeant Informed
    • Give the flight sergeant the call downs back by telling him/her the cadets coming or not coming to the meeting, and if there are any cadets not coming you must give him/her the reason. Tell the flight sergeant if any cadets need a promotion board or drill test.
    • Let your flight sergeant know if your cadet are having any problems in CAP.
  3. Answer Questions
    • Be sure and answer any questions that your cadets might have.

Flight Sergeant

  1. Pass on Information
    • Pass on the call downs via phone call to your element leaders, and tell them what the agenda is for the next meeting, what uniform to wear, and what to bring to the meeting.
    • Pass on any information to your flight that your flight commander gives you to tell to your flight.
  2. Keep Your Flight Commander Informed
    • Give the flight commander the call downs back by telling him/her the cadets coming or not coming to the meeting, and if there are any cadets not coming you must give him/her the reason. Tell the flight commander if any cadets need a promotion board or drill test.
  3. Lead the Flight in Drill & Ceremonies
    • Drill the flight from point A to B using proper procedures.
    • Help your flight get ready for drill tests.
  4. Take Responsibility for Your Cadets
    • Know where each of your cadets are at any given time.
    • Ensure your cadets are at the right place at the right time, with the right equipment in hand, and ready to participate.
    • Mentor the element leaders

First Sergeant

  1. Lead Cadets in PT
    • As first sergeant, you will lead cadets in fitness games and drills, and ensure cadets warm-up and cool-down properly.
    • Motivate other cadets during PT.
  2. Lead the Squadron in Drill & Ceremonies
    • Organize all squadron formations and receive the reports from the flight sergeants
    • Supervise and mentor the flight sergeants during drill
  3. Support the Cadet Commander
    • Help the cadet commander with anything that you can. The first sergeant is the cadet commanders “right hand man.”
  4. Mentor the Flight Sergeants
    • Be prepared to answer any questions that the flight sergeants might have.
    • Actively mentor the flight sergeants on a weekly basis.

Flight Commander

  1. Instruct Cadets
    • Teach your flight about various topics in CAP such as: core values, how to wear the uniform properly, etc…
    • Set standard for your flight.
    • Lead by example.
  2. Set Goals for the Flight
    • Take the cadet commander’s broad goals and add specificity and detail to them as you set goals for the flight.
    • Identify what skills and subjects cadets need help with and what they need to do to qualify for promotion.
    • Make a flight syllabus every month for the flight.
    • Set the standard for your flight.
    • Lead by example.
  3. Pass on Information
    • Pass on the call downs via phone or email to your flight sergeant and tell them what the agenda is for the next meeting, what uniform to wear, and what to bring to the meeting.
    • Pass on any information to your flight sergeant that your deputy cadet commander gives you to tell him/her.
  4. Keep the Deputy Cadet Commander Informed
    • Give the deputy cadet commander the call downs back using the information from the flight sergeant and using the call down report form.
    • Let the deputy cadet commander know of any problems in the flight.
  5. Mentor your flight
    • Actively Mentor your flight sergeant and element leaders.

Cadet Support Staff Duty Descriptions

Assistant Executive Officer

  • Report to and assist C/XO in carrying out squadron goals with support staff
  • Assist C/XO in supervising and coordinating cadet support staff activities
  • Assist C/XO in administrative duties
  • Manage squadron website (in cooperation with Information/Technology)
  • Act on the authority and at the discretion of the C/XO

Personnel

  • Maintenance of files and records
  • Periodically inventory and inspect personnel files
  • Keep records of member files – F50s, F60s, etc
  • Keep the C/XO informed of membership strength and personnel who are eligible for awards
  • Assist prospective members in preparing and submitting applications for membership (coordinate with Alpha Flight Staff)
  • Assist cadets with completing CAPF 2a’s and CAP paperwork as requested
  • Ensure attendance is taken at weekly meetings and unit activities, and maintain attendance file
  • Organize and maintain personnel records for every squadron cadet, including former members whose personnel records remain at our unit facility

Fundraising

  • Think up new ideas for fundraising activities – record and implement
  • Plan, organize, and oversee cadet fundraising activities, as approved by the XO, Cadet Commander, and DCC staff
  • Keep accurate records of all fundraising activities and cadet activity scholarship credits

Public Affairs

  • Responsible for making the unit known to the public
  • Prepare monthly squadron newsletter, to be published on the first day of the following month
  • Take photos of events/promotions/etc to be used in publication
  • Write and edit articles for local newspaper and Wings Over Texas, to be published after approval by the XO, Cadet Commander, DCC, and Squadron Commander
  • Assist in recruiting activities (prepares information about the squadron to be displayed)
  • Coordinate with IT to publish information on past and future events on the squadron’s website

Supply and Logistics

  • Adequately secure rank bank items using a lock
  • Check on rank bank supply to ensure needed items are in sufficient quantity
  • Inventory rank bank items every month. Send inventory report up the chain for purchase of rank bank items from Vanguard, then double-checks order when it arrives. If the order is correct, provide receipt to senior member who bought items (for the purpose of reimbursement)
  • Provide C/XO with rank bank promotion items (insignia, ribbons, etc) needed for the closing ceremonies of both weekly meetings and other award presentation
  • Issue uniform items and maintain records of all uniform items issued to first-year CAP members. Coordinate with personnel NCOIC to keep said records in member’s personal file
  • Keep squadron’s uniform supply room organized
  • Work with the squadron transportation officer to ensure van is available when necessary for unit activities or transportation to/from group/wing events
  • Community Service

    • Find and implement ways for the squadron to serve the community “…. prepare myself to be of service to my community, state, and nation…
    • Plan service projects in which cadets can receive hours toward the community service ribbon
    • Plan, oversee, and improve service projects
    • Provide information about outside volunteer organizations/activities that provide community service hours
    • Maintain community service records in a centralized folder, ensure that each cadet receives a copy of community service credit in personal file
    • Keep electronic file of hours completed by all cadets/seniors assigned to work with cadets (DCC, DCC Staff)
    • Cultivate volunteer service, set the example by earning community service ribbon

    Information Technology

    • Assist senior staff in maintaining unit website, publishing events/publications/information as needed
    • Assist Public Affairs in publishing website materials
    • Provide the DCC, DCC staff, and squadron activities officer with a list of those signed up online to attend events
    • Assist cadets in accessing eServices, provides technical support to seniors/cadets

    Assistant NCOIC

    • Provide assistance to the primary NCOIC as requested and functions as the acting NCOIC for the respective area in the absence of the primary NCOIC