New Members Guide

This guide focuses primarily on the operational specialty qualifications to participate in Emergency Services missions and thus, complements the information in the Great Start material referenced below concerning CAP Professional Development, etc.  The things you need to accomplish are listed more or less in the order in which it is recommended that you complete them, but you can do most of them in whatever order you choose.  See also Joining and Flying with TX-413

Familiarization with CAP e-Services

Sign-on to the National HQ e-Services web site. Request a password and ID (click on New first-time user link).

  • If you are having trouble refer to the Operations Qualifications WMIRS & eServices User’s Guide.  Then contact the Personnel Officer for assistance.
  • Update your personal and contact information in Review/Edit My Member Info
  • Upload your picture (review the submissions guidelines first) for your ID card and CAPF 101 Operational Specialty Qualification Card using the Upload Photo link on the left side of eServices main page.

Getting Started — OpSec and Level 1

The first time you login to eServices, you will need to complete Operational Security (OpSec).  The next step will be to complete Level I Orientation which includes, CAP Core Values, Cadet Protection, Equal Opportunity & Nondiscrimination, Essentials (organization, customs and courtesies, professional development, etc.), and Expectations.  Go to CAP University to view all available courses or go directly to Level I to complete these courses online (through Learning Management System). Once you have completed all sections and ‘signed’ the nondiscrimination agreement, contact the Professional Development Officer or the Commander to complete the in-person part of the course.  You cannot do much more than participate in squadron meetings until you complete Level I so now is a good time to decide what you want to do!  As part of the in-person part of the course, you will pick a specialty track and be assigned a mentor.

By completing Level I you earn the Membership Ribbon.

Customs and Courtesies

Your decision to join Civil Air Patrol (CAP) reflects a dedication and commitment to support this charitable, benevolent, nonprofit corporation.  As a member of the Auxiliary of the United States Air Force, you are expected to follow the traditions, standards, customs and courtesies agreed to and accepted by the Air Force and the Civil Air Patrol.  These apply to all of us and reflect our pride and professionalism as members of the Civil Air Patrol.  You will be required to attend a short class to provide you with the minimums on uniform types, uniform wear, wearing of awards, saluting, and reporting to a senior officer.

Get in Uniform

Obtain an appropriate CAP Uniform.  The regular Senior Member duty uniform for attending unit meetings at Nighthawk Squadron is the blue CAP golf/polo shirt and gray slacks or tactical pants.  Vanguard Civil Air Patrol Store is the source for the golf/polo shirt.  To start, get the less expensive blue golf shirt with screened CAP seal as you don’t have an aeronautical rating yet to have embroidered on the polo shirt.

  • Blue Golf Shirt/Polo Shirt (Vanguard) Blue Golf Shirt w/Screened CAP Seal -or- CAP Blue Polo Short with embroidered CAP Seal -or- Personalized CAP Blue Polo Shirt with embroidered CAP Seal (enter full name and aeronautical rating in order comments)
  • Medium Gray Slacks (not denim), chinos or gray (charcoal) tactical pants
  • Black shoes/black socks
  • Black Belt

Apply for CAP Driver Permit

In order to operate a CAP corporate vehicle you need to have a Driver’s privileges on your CAPF 101.  This allows you to drive one of the CAP owned vans or 4WD vehicles to transport cadets or on missions.

  1. Copy both the front and back of your Drivers License.
  2. Obtain a copy of your driving record for the past three years. (3-year History Record (Type 2))
    1. On-Line at
    2. At your local DPS office
    3. Some insurance companies will give you a copy for free if you ask.
  3. Go to eServices > Operations Qualifications and enter your CAPID.  In the left column click on Driver’s License.  Click on the boxes and uploaded the copies of your state driver’s license and driving record.

Obtain General Emergency Services rating

The prerequisites for obtaining the General Emergency Services Rating (GES) are that you complete CAP Test 116, the FEMA IS-100 online course and have completed Level I training.

  • Download and review CAPR 60-3 “CAP Emergency Services Training and Operational Missions”.
  • Review National HQ CAP General ES material.
  • Take CAP Test 116 General ES Questionnaire Part 1 – June 2004 – (25 Questions) by selecting the course on the pull down menu
  • Take FEMA IS-100 Introduction to Incident Command System, IS-100. Enter your completion of this online course using eServices->Operations Qualifications->Entry/View Worksheet->IS100, entering the date of the exam and clicking submit at the bottom of the page.  Upload the scanned copy of the IS-100 certificate using  the View/Upload Documents link at the top of the page and select IS100.

Print your CAPF 101 Operational Specialty Qualification Card

  • Print your Emergency Services Card: login to eServices > Utilities > My Operations Qualifications > Emergency Services > 101 Card > Print 101 Card, and bring this with you to all training and missions.

Start your Mission Scanner (all aircrew and pilots) and CAP Pilot rating (for pilots)

  • Click Here for more information.

Obtain Mission Scanner Emergency Services rating

Prerequisite: General Emergency Services (GES) Rating.

  • Study. Click on Aircrew and Flightline Materials at the NESA Aircrew Emergency Services Curriculum web pages and read/review:
    1. Scanner Training slides
    2. Aircrew & Flight line Personnel Task Guides
    3. Mission Aircrew Reference Text (MART)
    4. Flight Guide
  • Scan the remaining links for other useful documents you may want to print and include on your kneeboard.
  • Nighthawk Squadron conducts a Mission Aircrew School periodically throughout the year or as needed.

Online Course.  Some of the classroom requirements can be completed with an online course.  California Wing has several online courses that satisfy the Nighthawk Squadron requirements for completion of many of the tasks associated with certain ES Qualifications and you can access them on the CAWG Emergency Services Training web page.  Review the Scanner Training – Home Study Course pt 1 and pt 2. There is an online exam for CAWG Scanner, so take that, scan, and upload your test certificate and let the Squadron Emergency Services Officer (ESO) or Commander know that you have completed it so they can provide you with a Skills Evaluator (SET) CAP ID.  This online course satisfies the following tasks:

  • O-2019 Demonstrate Proper Number and Character Pronunciation
  • O-2020 Use Pro-words and Code Words
  • O-2021 Interpret Emergency Signals and Demonstrate Air/Ground Team Coordination
  • O-2024 Demonstrate Use of Sectional Charts
  • P-2014 Discuss CAP Liability Coverage and Mishap Reporting
  • P-2016 Identify and Discuss major Aircraft Controls
  • P-2021 Discuss how Atmospheric and Lighting Conditions Affect Scanning Effectiveness
  • P-2022 Identify Visual Clues and Wreckage Patterns
  • P-2023 Discuss how Reduced Visibility and Turbulence Affect Search Operations
  • P-2024 Discuss Strategies to Combat High Altitude Effects
  • Enter completed tasks into eServices.  Once you have passed your MS test, you need to enter the completed tasks above into eServices. Login to eServices, and click on the following successive links:  Operations Qualifications > SQTR Entry/Worksheet > Achievement = Mission Scanner.  Enter your CAP ID, the date you successfully completed the online exam for each of the tasks listed above, the SET number provided to you by the ESO or Commander, and TX-MISC as the Mission Number.
  • Complete the current CAPT 117 Emergency Services Continuing Education Examination in eServices->Learning Management System.  CAPT 117 is conducted in three parts: one for aircrew members and flight line personnel; one for ground and urban direction finding teams; and one for mission base staff. Complete the aircrew exam (part 2).
  • Complete the Introductory Communications Users Training (ICUT) in the Learning Management System module on the left side of your eServices page.
  • Complete the FEMA IS-700.a online course (if you haven’t already done so).  Take FEMA IS-700.a National Incident Management System (NIMS), An Introduction.  Enter your completion of this online course using eServices->Operations Qualifications->Entry/View Worksheet->IS700, entering the date of the exam and clicking submit at the bottom of the page.  Upload the scanned copy of the IS-700 certificate using  the View/Upload Documents link at the top of the page and select IS700.
  • Optional: Complete the FEMA IS-200 (required for Mission Pilot) and IS-800 (required for Mission Observer) online courses (if you haven’t already done so). Take FEMA IS-200 ICS for Single Resources and Initial Action Incidents and/or FEMA IS-800 National Response Framework, An Introduction.  Upload the certificate(s) in the same manner as for IS-700 using the appropriate entry.
  • Download and print the Mission Scanner Specialty Qualification Training Record (SQTR-MS).  Login to e-Services , click on the following successive links > Operations Qualifications > SQTR Entry/Worksheet (enter your CAPID) > Achievement = Mission Scanner -> Print SQTR Worksheet.  Bring this with you to all training and missions to obtain task sign-offs.  Important Note:  You cannot act as a Scanner Trainee until you have completed all of the Prerequisites and Familiarization and Preparatory training tasks on the SQTR-MS and the Commander has approved the “Commander approval” tasks for completion of both the “Prerequisite” and the “Familiarization and Preparatory” training sections of the SQTR.
  • Enter completed tasks into eServices.  Once you have completed all of the Prerequisites and the Familiarization and Preparatory tasks in the SQTR-MS you need to enter your completed tasks.  Login to e-Services, click on the following successive links > Operations Qualifications > SQTR Entry/Worksheet > Achievement = Mission Scanner.  Enter the trainers CAP ID, date of completion and mission number (if completed as part of an assigned mission).  Then print out a new CAPF101 Operational Specialty Qualification Card (101 card) (eServices->Operations Qualifications->101 Card) with your trainee Mission Scanner rating listed on it (it will say *MS on the card).  Participate in a minimum of two sorties (exercises, actual mission or even on proficiency flights) and record your participation on the SQTR.  Request the Mission Pilot or Mission Observer sign you off on those advanced training tasks you demonstrated proficiency in.  Once all Advanced training tasks are complete, go back into e-Services and fill them in online using the steps above (add the Mission Number).